Facility Rental

• Maximum Capacity: 300 people

• Maximum Seating: 180 people
   

• Requests to use the Great Hall can be submitted beginning in September each school year on the specified day.

• Requests for the next school year cannot be submitted until the public use requests calendar reopens.

• Requests must be submitted at least seven (7) business days in advance.

• Fridays - 5 to 9 p.m.
• Saturdays - 8 a.m. to 9 p.m.
  • $195.75/hour
  • $55.25/hour for post-event cleanup (2-hour minimum)
     
• Sundays - 8 a.m. to 9 p.m.
  • $233.50/hour
  • $73.50/hour for post-event cleanup (2-hour minimum)
     
• Optional Prices
  • Use of Grand Piano - $200
  • Use of AV Equipment - $150 per use*

*The district may apply additional fees for the use of AV equipment, based on the specific scope of the renter's request. These fees will be determined by the level of use required.

• End Time: All events (including cleanup) must end by 9:00 p.m.

• Clean-Up: Place securely closed trash bags and recycling on the back porch.

• Set-Up: Karshner Center staff will set up tables and chairs. Decorating is the renter’s responsibility.

• Special Requests: Any accommodations (tables, chairs, etc.) must be noted on the building use application.

• Rental Application: Must be completed, submitted, and signed by all parties before the event request is confirmed.

• Insurance: Proof of Liability Insurance (Certificate of Liability) for $1,000,000 to $5,000,000 per occurrence with Puyallup School District listed as additionally insured.

Both forms can be accessed below in the Reservation Directions.

• The Karshner Center does not have a kitchen or food preparation area.

• If food is served, menus and caterer information must be submitted five (5) business days prior to the event.

• Cooking is not allowed on premises, including barbecuing.

• Food and non-alcoholic beverages may only be served in the Great Room.

• Food and beverages are not permitted in the exhibit galleries.

As part of the rental agreement, the following are available:

• (180) chairs

• (20) 60-inch round tables

• (3) 5-foot rectangular tables with wheels

• (4) 5-foot rectangular tables (Costco style)

Additional notes:

• Renters must bring their own dolly or hand cart; the Karshner Center does not provide carts.

• Moving or placing items on displays is not allowed (includes the grand piano, canoe, and stanchions).

• Table decorations are permitted in the Great Room.
   

• Not allowed: attaching anything to walls, TVs, screens, or ceilings (e.g., tacks, nails, tape, command strips).
   

• No decorations are allowed in the exhibit galleries.
   

• All decorations must be fire-resistant.
   

• Prohibited decorative items include:
  • Live plants, freshly cut flowers or branches (only florist-provided, pest-free flowers are allowed)
  • Balloons
  • Open flames, including candles
  • Rice, confetti, glitter, bird seed, feathers
  • Fog machines
  • Stickers, tape, nails, tacks
  • Additional staging or lighting
     

• Decorating plans must be submitted five (5) business days prior to the event for approval.

• All event deliveries and removals outside of event times must be scheduled in advance with Karshner Center staff. Staff will not accept unscheduled deliveries.

This map shows the location of the Karshner Center and Stewart Elementary.

• The Stewart Elementary parking lot adjacent to the Karshner Center (on 4th St. NE) is not available for public use, as shown by the red “X.”
• Visitors should use street parking only. 
• Please be respectful of neighbors and the community:
  • Do not block or park in driveways.
  • Do not park too close to street corners; ensure other vehicles can pass.
  • Improperly parked cars may be towed.

The following are not allowed at the Karshner Center:

• Pets (except trained guide and service dogs)

• Guns or weapons

• Alcoholic beverages

• Tobacco

• Vapes

• Drugs or narcotics

• Smoking of any kind